With the latest version of Microsoft Access, you are able to backup databases via the tools and utility options offered by Office software application. The versions of Microsoft Office launched earlier are meant to take a manual file copy either via Windows Explorer or via some other file management operating systems.
These database files are singular files, which meant that they are either stored as.MDB or.ACCDB. Therefore, taking a copy is a very straightforward option. How many times you have to rely on the option to restore a corrupted file or lost data and face trouble.
The answer to this question is that if you bothered to back up your files and documents then, in that case, the law of averages suggest you to not to rely on it. To know more about the database backup options available for MS Office Access, you can visit Microsoft official website www.office.com/setup.
What are the different ways to backup your Access database files and folders?
- The Normal feature – In the early versions of Microsoft Office, you simply give the backup command. With versions, which are launched prior to 2019, you will need to go to the tools menu and under Database Utility option, you have to choose the Back Database command option and then follow the simple steps on-screen.
Moreover, Later versions including the current 2019 version are managed via the File Tab or Microsoft Office button, available under Save & option; and then Publish. In case you want to understand better about Access office setup, you can visit Microsoft’s official website.
- Action queries – There are total four Action queries at your disposal and if you are using two types here will deposit data and remove your valuable data. The two types here are referred to as ‘Make-Table’ and ‘Delete’ queries. The first query will create a new table on the fly and attaching the data to it. This query hence is followed by the second query of removing the data from the original source. The ‘Delete’ query may not be required, if you intend to just copy but not moving the data. To know about this more you can visit office.com/setup.
- Macros – If you are known you, Marcos, in that case, you can automate the selective backups by wrapping the two action queries mentioned above into one procedure call. There are other Marco commands as well such as to transfer and to export data and different versions of this application. Access office setup 2019 has a better interface, which makes it more efficient and user-friendly.
- The VBA code – If you are programming with VBA, your database application will give you the optimum power and control to set a backup option. Smart coding will allow you to interact, be very selective and combine these routines to various events. You can add other enhancements like compacting and repairing your database.